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| The Paperless Office 2.5 | Imaging |
| Picture a high-end imaging
program designed for a large law firm set up so one department decides the logistics of
scanning, another department scans the documents, another indexes and annotates them, and
finally someone recalls the document. Now picture the same program available for single users with all of the disparate functions left in place. This means you use one module for configuring the program, then switch to another for scanning and another for indexing the scans, and so on. Now you now have a sense of the frustration of using The Paperless Office. The Paperless Office 2.5 (TPO) is an inexpensive single-user version of the publisher’s Enterprise Edition tailored toward multiple users in a single station environment. It relies on an included 32-bit SQL relational database. All aspects of the program are accessed through a central function specific desk. TPO offers a large number of annotation options, including sticky notes, highlighting, text and drawings. You also can attach just about anything to the document. The quality of the document can be tweaked with alignment, despeckle, rotation, contrast and color adjustments. Once you have completed scanning, annotating and tweaking the document, save it and move on. The indexing desk is where you assign a storage location, indices, keywords and specify whether the document should be OCR’d to facilitate later use of full-text search function. At this point, the document is located in a temporary holding location. If set to auto-archive, it’s available for immediate retrieval. If not, the document is forwarded to the Archive desk where it can be verified and stored. TPO touts itself as an “image management program.” If you want to create a structured index of your documents, TPO can do so. With its “MiniViewer” function, you can load those documents onto a CD or other media and take them with you. But if you want to scan your documents easily and be able to retrieve them via full-text indexing, then PaperPort or Pagis, both by ScanSoft, are better choices. |
Computhink (630) 705-9050 www.computhink.com Windows 9x/ME/2000/NT Price: $199, single station/multi user, Reviewed by Aaron Morris, a trial attorney with The Morris Law Firm in Costa Mesa, Calif. PROS CONS VERDICT |
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